The meeting request that gets ignored is the one with no agenda and no time proposed.
"Do you have 30 minutes this week?" forces the recipient to do scheduling math before they even know why. Naming the purpose and proposing specific times removes the friction that kills reply rates.
Lead with the purpose
One sentence on why the meeting matters to them, not just to you. "To finalize the Q3 budget" gets a faster yes than "to sync up."
Propose specific times, not open availability
"Would Tuesday 3pm or Wednesday 11am work?" takes ten seconds to answer. "When are you free?" starts a five-message back-and-forth.
State the expected length
People protect their calendars more carefully than their inboxes. Naming "15 minutes" versus "an hour" changes how quickly they'll say yes.
One click, correctly toned
AI.Reply's Compose Assistant drafts the request in the right register — brief and direct for a colleague, more formal for a client or executive.
Real examples
Internal meeting request
External client meeting request
Questions
How many time options should I propose?+
Two or three. More than that turns a quick decision into a scheduling puzzle.
Should I attach a calendar invite or wait for a reply first?+
For internal colleagues, sending the invite directly is usually fine. For external contacts, confirm the time by email first, then send the invite.
How do I request a meeting with someone senior to me?+
Keep it shorter and more formal, state the purpose in the first line, and offer to work entirely around their schedule rather than proposing fixed times.
What if they don't respond to my meeting request?+
A single follow-up after 2-3 business days is appropriate — see our guide on follow-up emails for the right tone.